At the time of admission in the first semester, the concerned Dean’s Office assigns courses to the students. However, in all subsequent semesters, students, after consulting their advisors, may register themselves in courses strictly according to their roadmaps. Registration dates are announced well before time and students are required to register themselves during those dates. Students are expected to pay their dues for the selected courses before they are formally registered. Ongoing students may revise their registration before the commencement of classes. No student will be allowed to change courses/sections afterward.
Refund of Fee
All fees once paid are non-refundable and non-transferable. Only in case of new admissions, the refund policy is given below:
- The withdrawal is submitted in writing, at least one week before the commencement of classes.
- The applicant was a result awaiting candidate and failed to achieve the minimum percentage required for the program.
- Furthermore, if the university does not offer the program the funds are refunded.
Students Eligibility Criteria
Those who have completed Intermediate or A-Level or equivalent for Undergraduate Programs and BA / B.Sc., BS, M.Com or equivalent for graduate programs at least with 45% marks or in case of semester system CGPA 2.00 out of 4.00 are eligible to apply for admission in the University. For undergraduate programs of Engineering and Pharmacy, the minimum percentage of marks to apply for admission is 60%. However, admission will be granted on merit, determined by each Faculty.
Withdrawal from a Course
In order to withdraw from a course/ courses, a written request must be submitted to the Dean/ Associate Dean one week prior to the final examination. If approved by the Dean/Associate Dean, the students can withdraw from that particular course. However, ‘W’ will appear on the transcript and fees paid for such courses will neither be refunded nor carried over to the next semester.
Semester Leave or Freeze of Semester
Students who wish to discontinue study for a semester are supposed to get written permission from the Dean’s Office in the first week of the semester. They may resume their study in the next semester after seeking permission from the relevant Dean’s Office at the time of registration. Students who go on semester break without permission will be dropped from the University role and treated as non-proactive students during the semester.
Tuition Fee Discount / Concession
In the first semester, a student will pay dues for the prescribed load. However, in the subsequent semester, dues are calculated according to the number of courses enrolled by the student and shall be payable before the beginning of each semester. The type of tuition fee waiver to the PGC students or any other form of concession will only continue in the subsequent semester(s) if a student fulfills its CGPA requirements as well as required course load.
Class Attendance Policy
Students must attend every lecture for each course in which they are registered. Students not adhering to the class attendance policy will be restrained from appearing in the final examination and they will be given “W” grade in the course.
Attendance will be counted from the 1st day of the classes. If a student delays his/her registration and the payment of fee, he/she will be marked absent from classes resulting in a shortage of required attendance. Students can take only six (6) leaves/absentees, Four (4) approved leaves in each course of 3/4 credit hours during the semester. No fine will be charged on approved leaves however, on absents beyond approved leaves fine of Rs.500 per absence maximum two days for 3 credit hours course and 5 for 4 credit hours course will be levied.
A student must have 80% of attendance in each course. The student missing more than 20% of the total classes, will be withdrawn from the course. No transfer of dues or tuition fee is permissible when a student is withdrawn from a course. Fee once paid is neither refundable nor transferable to next semester in case of withdrawn (W) from a course.
It is at the discretion of the course instructor to decide on the weights of all examinations, assignments, projects, presentations, quizzes etc. However, as a broad guideline set at this University, the distribution of weights of these components are given below;
- Name of Exam Weightage (%)
- Quizzes, Assignments, Project Presentation, (Class Participation not more than 5% if required) etc. 30%
- Mid-Term Examination 30%
- Final Examination 40%
Students must clear their all semester dues before the final Examination otherwise they are not allowed to sit in the final examination.
A student must appear in all tests/examinations as scheduled. However, if a student fails to appear in the examination due to some genuine reason, he/she must seek the permission of the concerned Dean to take the missed examination. The student will take the missed examination within two weeks after the scheduled dates. The final examination schedule is given in the academic calendar of each term and is provided to all students by the concerned course instructor at the start of each term. The examination must be taken on the scheduled dates. Exceptions may be granted only in case of emergency or other compelling circumstances beyond human control. The Dean’s Office must approve all such exceptions.
Grades and Grading System
All students receive grade reports indicating academic progress at the end of each semester for which they were enrolled. UCP strictly follows a 4-point grading system similar to the one prevalent at most of the accredited institutions throughout the globe. The numerical equivalence of letter grades is given below;
- Letter Grade Grade Points Marks(%)
- A 4.0 90-100%
- A- 3.67 86-89%
- B+ 3.33 81-85%
- B 3.00 77-80%
- B- 2.67 72-76%
- C+ 2.33 68-71%
- C 2.00 63-67%
- C- 1.67 58-62%
- D+ 1.33 54-57%
- D 1.00 50-53
- F 0.00 Below 50%
- W --- Withdrawal
- I --- Incomplete
- N --- Continued
- P/F No Points ---
Course Numbering System
Each course number consists of two parts. The first part contains four letters indicating the subject while the second part contains a four-digit number. The first digit indicates the course level, the second digit indicates the field of subject, the third digit indicates the course number of the field and the fourth number is reserved for the number of credit hours. A student may not enroll in a course unless the prerequisites to a course have been successfully completed. Prerequisites, wherever required are mentioned in the detailed description of each course.
Semester Credit Hours
One semester credit hour means that a particular course must have at least one and a half hour of class contact per week for a period of 16 weeks. Hence a course of three-semester credit hours will meet for approximately 48 hours or 2880 minutes during a semester. During one semester a student can take up to 5 courses or 15 semester credit hours. The time allocated for Final examinations is excluded from this computation of class contact hours.
A three-credit-hour semester course can also be completed in 8 weeks’ time provided, the class contact of at least 2880 minutes is completed within this time period. The course load for Graduate/Undergraduate students is 6 credit hours and they can take up to 6 credit hours during the summer semester.
An ‘I ‘grade may be assigned to a student who fails to take the final examination due to a valid reason, but otherwise has completed all course requirements. However, prior permission from the Dean’s office should be obtained for the award of ‘I ‘. An ‘I ‘so assigned may be changed to a grade, provided the student retakes the final examination within 2 weeks after the beginning of the next semester. If the new grade is not reported within the 4-week period, ‘I ‘shall be changed to an ‘F ‘grade.
A student’s Cumulative Grade Point Average is computed by multiplying the number of credit hours of each course by the grade points assigned to that grade, then dividing the sum of these products for all courses by the total number of credit hours in which the student was enrolled. Grade ‘I ‘and Grade ‘W’ are not used in the calculation of GPA/CGPA. All students must maintain a minimum CGPA of 2.0 for the successful continuation of studies at UCP. However, for courses covered at the Master’s level, a minimum CGPA of 2.50 is required.
How to Get Transcript/Degree
Transcripts and Degrees are issued only on the written requests of the students. Verbal or telephonic requests for transcripts are neither entertained nor accepted. Official transcripts of the student with complete academic record and Degrees are issued on the university stationery, bearing the official embossed seal of the University. Transcript or other evidence of attendance will not be issued to or on behalf of a student if student’s dues are unpaid to the University. Each student must obtain a clearance from the Accounts Office and other relevant offices evidencing that such debts have been paid in full and all outstanding balances have been cleared before a transcript of his/her record is issued.
Grades earned in each semester will appear on the student’s transcripts. Students receiving an ‘F’ grade must repeat the course. Students on academic probation for the first time will repeat courses with a grade below ‘C+’ for graduate level courses and below ‘C’ for undergraduate level courses. Not more than 6 courses will be allowed for repetition. However, 6 courses beyond the old grades will also be included in the calculation of CGPA. The original, as well as revised grades of all repeated courses, will be shown on the transcript.
Academic Probation and Dismissal
All undergraduate/graduate students who fail to maintain a minimum CGPA of 2.0 / 2.5 respectively for 2 consecutive semesters will be sent a written warning along with their semester-end grade report. These students will be put on probation for the next semester only. If at the end of that semester, they fail to attain the required CGPA i.e. 2.0/2.5 for undergraduate/graduate programs, respectively, he/she shall be dropped from the institute and cannot be re-admitted by the same institute; therefore all students are strictly informed to maintain the CGPA of 2.0/2.5 throughout their tenure.
Course Load under Probation
Student on probation will be restricted to repeat courses with a grade below ‘C+’ for graduate level courses and below ‘C’ for undergraduate level courses and will not be allowed to take any new course from the following semester. These students will be assigned courses by their respective Advisors with due approval of the relevant Dean`s Office.
Transfer of Credits & Equivalence of Course
Transfer of credits is decided at the time of admission and is determined on a course-to-course basis. Students applying for transfer of courses must provide all previous academic records to the respective Dean’s Office or Focal person before the commencement of classes. The University’s acceptance of credits from other accredited/recognized academic institutions of higher education is subject to the following conditions:
- The transfer course must be similar in content and scope to a UCP course or must conform to the same competency level of a similar course taught at UCP.
- Transfer credits, applicable to all the educational programs, must not be less than the grade ‘C+’. Transfer credits submitted in fulfillment of a specific degree program must have the final approval of the Dean.
- Transfer credits must come from a regionally accredited and HEC approved institution.
- Students are allowed to transfer up to 50% of the total courses in UCP academic programs.
Time Limit or Program Completion
From the date of first registration, all undergraduate degree programs must be successfully completed within a maximum of 7 years. Two years program with thesis must be completed within a maximum of 4 years.
- The minimum and maximum duration of MS/M.PHIL or Equivalent is 1.5 to 4 years and for Ph.D. is 3 to 8 years.
- HEC Islamabad Letter No. 1-3/AD-QA/HEC/NQAC(21)/2016/53 dated March 18, 2016